04. PROTOCOLS & COMPLIANCE
Standard Operating
Procedures
Our non-negotiable verification protocols are published for full transparency. Real buyers appreciate clarity. Every step documented, every instrument verified.
Transaction Flow
Letter of Intent (LOI) / ICPO
Buyer submits Irrevocable Corporate Purchase Order or Letter of Intent specifying commodity, volume, destination port, and banking coordinates. Must be on company letterhead with authorized signatory.
Full Corporate Offer (FCO)
Upon ICPO verification, Seller issues Full Corporate Offer detailing pricing, delivery schedule, payment terms, and inspection protocols. Valid for 72 hours.
Sale & Purchase Agreement (SPA)
Both parties execute the SPA incorporating all agreed terms, Incoterms, force majeure clauses, and dispute resolution mechanisms. Governed by English law.
SBLC / DLC Issuance
Buyer's bank issues Standby Letter of Credit (SBLC) or Documentary Letter of Credit (DLC) from a Top 25/50 ranked international bank. MT760 Swift confirmation required.
Proof of Product (POP)
Seller provides verified Proof of Product documentation including past Bills of Lading, Certificate of Origin, SGS/Intertek reports, and refinery allocation letters.
Delivery & Settlement
Product delivered per agreed Incoterms (CIF/FOB/TTT/TTO). Independent inspection at loading port. Bill of Lading triggers payment release through banking channel.
Non-Negotiable Verification Protocols
Ahana Energy is positioned at the apex of the mandate chain. We do not engage with unverified intermediaries, "Joker Broker" chains, or parties unable to demonstrate verifiable banking relationships with Tier-1 institutions.
We will never:
- ✕Request upfront fees or advance payments of any kind
- ✕Accept banking instruments from non-ranked institutions
- ✕Engage in transactions without proper KYC/AML verification
- ✕Skip any step in our published Standard Operating Procedures
- ✕Provide product without confirmed banking instruments in place
Accepted Payment Instruments
MT103
Wire Transfer
Direct bank-to-bank SWIFT wire transfer
SBLC
Standby Letter of Credit
Irrevocable, confirmed, transferable
DLC
Documentary Letter of Credit
At sight or deferred payment terms
BG
Bank Guarantee
Performance and payment guarantees
All banking instruments must originate from Top 25/50 ranked international banks. Instruments from non-ranked banks will not be accepted. MT760 SWIFT confirmation required for all Letters of Credit.
FREQUENTLY ASKED
Hard Questions, Straight Answers
Do you require upfront fees?
No. Ahana Energy does not request upfront fees, advance payments, "commitment fees," or any form of pre-transaction monetary obligation. All transactions are conducted through verifiable banking instruments.
Can we visit the refinery or mine?
Site visits can be arranged following SPA execution and subject to the refinery/mine operator's security and access protocols. A formal request must be submitted through our compliance department.
What banks do you accept?
We exclusively deal with Top 25/50 ranked international banks. The issuing bank must be on the ICC recognized list. We verify all banking instruments through SWIFT and direct bank confirmation.
How do you verify buyer credentials?
All buyers undergo KYC/AML screening including corporate registration verification, director identification, source of funds documentation, and sanctions list screening.
What inspection bodies do you use?
SGS, Saybolt, and Intertek are our standard inspection partners. The buyer may nominate an alternative internationally recognized inspection body subject to seller approval.